Share Your Cutting-Edge Research as a Poster at SAWC Spring 2025

The Symposium on Advanced Wound Care (SAWC) invites you to submit an abstract for consideration to be presented as a poster at the Gaylord Texan Resort and Convention Center in Grapevine, TX, April 30-May 4, 2025. This is your opportunity to share your cutting-edge research with the best-in-class audience of experts in the field.  

Posters will be on display during all poster hall hours and on multimedia screens. ePosters will also be available to view in the mobile app.  

SAWC Spring 2025 Poster Listing Coming Soon!

The SAWC Spring 2025 Poster List will not be available for viewing until notification of acceptance and/or rejection is sent to abstract submitters on February 14, 2025. 

SAWC | WHS Spring 2025 Abstract Overview

Abstracts are brief summaries of the overall goal of an offering and the specific ideas or concepts that will be presented, including outcomes and implications for practice. Please limit abstracts to a 250-to-350-word count and divide it into the following sections: introduction, methods, results, and discussion. An in-depth overview of the SAWC Spring 2025 Abstract Guidelines can be viewed here.

A link to the SAWC Spring 2025 Abstract Submission Portal is provided below.

Key Dates for Abstract Submissions

  • Abstract Submission Site Opens: September 27, 2024
  • Abstract Submission Site Closes: Extended to January 13, 2025
  • Notification of Acceptance or Rejection: Moved to February 14, 2025
  • Registration and Intent to Present Due: February 25, 2025
  • PDF Posters Due: April 2, 2025

*Deadlines are tentative and subject to change 

Abstracts submitted by January 13, 2025, may be eligible for the following benefits and/or awards that correspond to the selected abstract presentation categories indicated by the abstract submitter during the submission process:

  • ePoster Display
  • Poster Hall Poster Display
  • Marie Brown Etris Oral Abstract Awards
  • Highest Scoring Abstract Awards (by Submission Category)
  • Young Investigator Award
  • People’s Choice Award
  • RAPID FIRE: Poster Talks
  • Tuition Support ($50 off registration fee for submitter)
  • Publishing opportunities in supplement of Wounds

Abstract Presentation Categories

You may select one of the presentation types below for consideration:

     1. Poster Presentation Only

Posters are exhibited in the Poster Hall on a bulletin board measuring 4 feet in height and 8 feet in width. The posters hung in the Poster Hall will be available for viewing during all Poster Hall hours and on multimedia screens placed throughout the conference space. ePosters will also be available to view in the mobile app.  

     2. Oral Presentation Only

Oral presentations will feature the highest-scoring abstracts submitted to SAWC. Primary contacts (submitter) of these abstracts will be notified of selection for Oral Presentation by the acceptance/decline deadline. A minimum of three (3) submissions will be selected for podium presentation, and each author will have 12 minutes to present key results of their research, followed by 2 minutes for Q&A time with the audience, animated by the experts chairing the session. Abstracts selected for podium presentation will be notified individually. Oral presenters are also invited to present their abstract, in poster form, during the poster session if they desire. 

     3. RAPID FIRE: Poster Talks

This session will give attendees the ability to interact directly with the authors over their research. Selected poster presenters will give a 3-5-minute presentation of their poster, followed by Q&A from the audience. Moderators will monitor questions from the audience after each presentation. The interaction is meant to be collegial, not critical, with the goal of attendees learning from the authors experience and project. More information about RAPID FIRE: Poster Talks can be found here. 

     4. Poster Presentation If Not Selected For Oral

If an "Oral Presentation only" abstract is not chosen for an oral presentation, the abstract will be declined. If there is any chance you would like to be considered for Poster Presentation, if not accepted as Oral Presentation, please select the following category during the submission process: Poster Presentation if not selected for Oral.

Abstract Submission Categories

  • Case Series/Case Study
  • Clinical Research
  • Evidence-Based Practice
  • Health Economics
  • Laboratory Research
  • Practice Innovation

Submitted abstracts will be reviewed and scored based upon the specific review criteria indicated for each of the respective submission categories, as outlined: Submission Category Review Criteria 

Abstract Submission Instructions

All abstracts must be submitted electronically via the official SAWC Spring abstract submission portal website. Paper or email abstract submissions will not be accepted. 

 

 

Embargo Policy for First-to-Podium Abstract

Abstracts chosen by the Scientific Selection Committee for First-to-Podium presentation as part of the agenda/scientific program for the Symposium on Advanced Wound Care Spring | WHS are embargoed until the start of the session in which they are featured during the First to Podium Presentations, Abstract & Founders Award Ceremony on Friday, May 2, 2025 at 7:15pm CDT.

All abstracts will be published to the Wounds website, the official journal of the Symposium on Advanced Wound Care on May 5, 2025.

SAWC Spring | WHS Embargo Policy for First-to-Podium Abstracts
The Symposium on Advanced Wound Care (SAWC Spring | WHS) meeting follows a strict embargo policy to ensure the timely and accurate dissemination of scientific content. All abstract presenters, authors, Scientific Selection Committee and involved stakeholders must comply with the following guidelines to maintain the integrity of the conference and its communications.

1. Definition of "Embargoed" Content

"Embargoed content" refers to any abstract, research data, or findings presented at the SAWC Spring | WHS meeting that is identified as a First-to-Podium abstract. Such content is considered embargoed until the official embargo date is lifted by the meeting organizers.

2. Embargo Lift Date

Abstracts chosen by the Scientific Selection Committee for First-to-Podium presentation as part of the agenda/scientific program for the Symposium on Advanced Wound Care Spring | WHS are embargoed until the start of the session in which they are featured during the First to Podium Presentations, Abstract & Founders Award Ceremony on Friday, May 2, 2025 at 7:15pm CDT. This means no data, findings, or abstract details can be shared publicly (through press releases, social media, media interviews, or other public channels) until after the first oral presentation of the abstract at the meeting.

3. Restrictions on Public Disclosure

  • Pre-Conference: Presenters and authors are prohibited from publicly sharing, presenting, or discussing abstract details, findings, or any related data prior to the official presentation at the SAWC Spring | WHS meeting.
  • Post-Conference: Once the embargo is lifted (i.e., after the official presentation), authors and presenters may publicly disclose their work but must ensure accurate representation of the information presented during the meeting.

4. Media and Press Engagements

  • Any media or press outreach regarding the content of First-to-Podium abstracts prior to the embargo lift date is strictly prohibited. All media representatives and journalists must adhere to this embargo policy.
  • If there is any interest in discussing research or preliminary findings with the media, authors must coordinate through the SAWC Spring | WHS Press office or communication channels to ensure compliance.
  • The embargo policy means that no news, information, results of any abstract, or research finding can be released to the media or published until the start of the session in which they are featured during the First to Podium Presentations, Abstract & Founders Award Ceremony on Friday, May 2, 2025 at 7:15pm CDT. This embargo includes revealing anything about the results (including the title of the abstract, since frequently the title indicates the finding) in a press release or “curtain raiser.” If you have questions, please email the SAWC Spring | WHS Press Team at pr@hmpglobal.com

5. Consequences of Embargo Violations

  • Violation of the embargo policy will be taken seriously and may result in the withdrawal of the abstract from the conference or other sanctions, including disqualification from future participation in the conference.
  • Authors, presenters, associated colleagues, Scientific Selection Committee members, members of the press, and members of the healthcare or financial industry found in violation of the embargo may also face restrictions on presenting at subsequent SAWC or affiliated events.

6. Additional Guidelines

  • Authors as well as the Scientific Selection Committee should be aware that the embargo applies to all forms of public communication, including but not limited to social media posts, press releases, interviews, and publication in any media.
  • Presenters are encouraged to consult with the conference organizers or the press team if they have questions or need clarification about the embargo policy.

7. General Inquiries

For any inquiries regarding this embargo policy or specific concerns related to abstract presentations, please contact the SAWC Spring | WHS Press Team at pr@hmpglobal.com

Notification and Terms of Acceptance

Acceptance and Correspondence

Primary Contact

All abstract communications will be sent to the primary contact (submitter). The primary contact will be responsible for notifying all authors of important details and deadlines. Please save abstractsubmissions@hmpglobal.com to your address book so that you do not miss important correspondences. Additionally, the website will be updated with any important dates or instructions. We are not responsible for any emails that are not received due to misspellings, defunct email accounts, or emails blocked from abstractsubmissions@hmpglobal.com.

Disposition/Notification of Acceptance

Abstracts will be accepted on a competitive basis. The acceptance/rejection or waitlist notification email will be sent to the primary contact (submitter). Please do not inquire about the status of your submission before the date noted at the top of this page, as no further information will be available. Prior to the meeting, all information will be forwarded to the primary contact only and they are responsible for notifying all the other authors of upcoming details.

Intent to Present

SAWC requires proof of pre-registration for all accepted abstract presenters. After registering, it is the designated primary contact’s responsibility to mark his/her intent to present through the abstract portal, as outlined in acceptance email, by providing the badge number of the registered representative. The badge number can be found on your registration confirmation. Instructions on this process will be included in your acceptance email. Even though you may be registered for SAWC, intent to present must still be submitted. If the intent to present is not submitted by the date included in your acceptance email, the abstract will be withdrawn. 

Important Links

Click below for information on:

Please note that expenses associated with the submission and presentation of an abstract are the responsibility of the presenter and may include hotel, travel, and meeting registration.

Questions?

Please review the below additional documents in the 'Important Links' section above before contacting the SAWC Abstract Team with questions. If there are questions not answered in the above documents, please email abstractsubmissions@hmpglobal.com.

Questions?