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Available Dates
April 30-May 4, 2025 | Grapevine, TX |
Event Location
Gaylord Texan Resort and Convention Center
1501 Gaylord Trail
Grapevine, TX 76051
817-778-1000
Registration for SAWC Spring | WHS 2025 Meeting must be completed before hotel reservations will be accepted. Once you have completed the registration process, your confirmation email will include a link to secure your hotel room at the discounted room rate. Please note that the hotel will not accept reservations directly.
Save Money: To make the best use of your registration dollars, we have negotiated special reduced rates when you book before the cutoff date.
- Room Rate: $249.00 per night for single or double occupancy, plus tax. The room rate is inclusive of the resort fee.
- Cutoff Date: Friday, March 28, 2025.
Gaylord Texan Resort and Convention Center
1501 Gaylord Trail
Grapevine, TX 76051
817-778-1000
Registration for SAWC Spring | WHS 2025 Meeting must be completed before hotel reservations will be accepted. Once you have completed the registration process, your confirmation email will include a link to secure your hotel room at the discounted room rate. Please note that the hotel will not accept reservations directly.
Save Money: To make the best use of your registration dollars, we have negotiated special reduced rates when you book before the cutoff date.
- Room Rate: $249.00 per night for single or double occupancy, plus tax. The room rate is inclusive of the resort fee.
- Cutoff Date: Friday, March 28, 2025.
About the Gaylord Texan Resort and Convention Center
Standing on the shores of the majestic Lake Grapevine, the Gaylord Texan Resort & Convention Center welcomes guests to a stunning, one-of-a-kind experience. From the 10-acre Paradise Springs Water Park to an exciting lineup of family-friendly activities and entertainment, there’s something for the entire family to enjoy. Guests can explore the four-and-a-half acres of airy, indoor garden atriums, four award-winning restaurants, bars, the world-class Relâche Spa, and a state-of-the-art fitness center. The resort features 490,000 sq. ft. of flexible meeting space, 1,814 beautiful guest rooms, and 127 spectacular suites as well as our lakeside events venue, Glass Cactus, perfect for live entertainment and events. Located near DFW Airport, LEGOLAND® Discovery Center, Cowboys Golf Club, Historic Downtown Grapevine, and water sports on Lake Grapevine itself, all are convenient so everyone can enjoy the area.
Check-in is 4:00 PM. Check-out is 11:00 AM.
The resort fee includes:
- Enhanced high-speed internet access in guest rooms
- Wireless Internet Access in Public Areas and Convention Center on a Shared Network*
- Daily bottled water in guest room (2)
- Daily Fitness Class with professional instructor*
- Daily Dry Cleaning Credit of $10 per room*
- Daily 2 hr Bike Rental for two people
- Use of Cowboy Golf Course Practice Facility for two with unlimited range balls for driving range, chipping & putting
- Access to the Grapevine Shuttle Service* based on availability
- $10 off any spa 50+ minute service*
- Complimentary access to Glass Cactus Nightclub for two, open Fri- Sat only, ages 21 and up – Please note this is on non-ticketed event nights only.
- Complimentary Hank Scavenger Hunts (2)*
Changes/Cancellations
To change your reservation, please contact the hotel directly at 817-778-1000.
Standing on the shores of the majestic Lake Grapevine, the Gaylord Texan Resort & Convention Center welcomes guests to a stunning, one-of-a-kind experience. From the 10-acre Paradise Springs Water Park to an exciting lineup of family-friendly activities and entertainment, there’s something for the entire family to enjoy. Guests can explore the four-and-a-half acres of airy, indoor garden atriums, four award-winning restaurants, bars, the world-class Relâche Spa, and a state-of-the-art fitness center. The resort features 490,000 sq. ft. of flexible meeting space, 1,814 beautiful guest rooms, and 127 spectacular suites as well as our lakeside events venue, Glass Cactus, perfect for live entertainment and events. Located near DFW Airport, LEGOLAND® Discovery Center, Cowboys Golf Club, Historic Downtown Grapevine, and water sports on Lake Grapevine itself, all are convenient so everyone can enjoy the area.
Check-in is 4:00 PM. Check-out is 11:00 AM.
The resort fee includes:
- Enhanced high-speed internet access in guest rooms
- Wireless Internet Access in Public Areas and Convention Center on a Shared Network*
- Daily bottled water in guest room (2)
- Daily Fitness Class with professional instructor*
- Daily Dry Cleaning Credit of $10 per room*
- Daily 2 hr Bike Rental for two people
- Use of Cowboy Golf Course Practice Facility for two with unlimited range balls for driving range, chipping & putting
- Access to the Grapevine Shuttle Service* based on availability
- $10 off any spa 50+ minute service*
- Complimentary access to Glass Cactus Nightclub for two, open Fri- Sat only, ages 21 and up – Please note this is on non-ticketed event nights only.
- Complimentary Hank Scavenger Hunts (2)*
Changes/Cancellations
To change your reservation, please contact the hotel directly at 817-778-1000.
Transportation Information
The closest airports servicing The Gaylord Texan Resort:
Dallas Fort Worth International Airport (DFW) is 6 miles from The Gaylord.
Dallas Love Field (DAL) is 21 miles from the Gaylord.
Book your flight by contacting:
United Airlines
Book Here
800.426.1122
Promotion Code: ZPZ8358717
Delta Airlines
Book Here
800.328.1111
Promotion Code: NM43B
Beware of Hotel Reservation Scams!
HMP Global is the Official Housing Provider for SAWC Spring | WHS 2025. Solicitation of hotel reservations from any housing provider other than HMP Global is not approved by SAWC Spring Management. Hotel reservations made by unaffiliated organizations may appear to be for lower rates; however, they may be illegitimate. Please report any unauthorized solicitation to HMP Global by calling 800.237.7285 x4218 or emailing kmclaughlin@hmpglobal.com.
Hassle-Free Booking Experience
We want to ensure that your visit to Grapevine is a safe, convenient, and memorable one. Staying at our host hotel provides a hassle-free booking experience and puts you at the heart of the activity surrounding the conference. SAWC Spring | WHS encourages attendees to book within our room block in order to:
- Save money: To make the best use of your registration dollars, we have negotiated special reduced rates when you book before the cutoff date of Friday, March 28, 2025.
- Gain additional networking opportunities: By staying at the conference hotel, you enhance your opportunities to meet with colleagues and share experiences and ideas. Plus, when you book within the block, you can access important announcements at check-in and any deliveries arranged by exhibitors.
- Support future meetings: When you book within the block, you help keep meeting costs as low as possible and enable us to provide some of the important meeting features attendees have come to enjoy. You are not only supporting SAWC Spring | WHS — you are reinforcing our reputation and locking in special rates for future meetings, enhancing the overall attendee experience.
We want to ensure that your visit to Grapevine is a safe, convenient, and memorable one. Staying at our host hotel provides a hassle-free booking experience and puts you at the heart of the activity surrounding the conference. SAWC Spring | WHS encourages attendees to book within our room block in order to:
- Save money: To make the best use of your registration dollars, we have negotiated special reduced rates when you book before the cutoff date of Friday, March 28, 2025.
- Gain additional networking opportunities: By staying at the conference hotel, you enhance your opportunities to meet with colleagues and share experiences and ideas. Plus, when you book within the block, you can access important announcements at check-in and any deliveries arranged by exhibitors.
- Support future meetings: When you book within the block, you help keep meeting costs as low as possible and enable us to provide some of the important meeting features attendees have come to enjoy. You are not only supporting SAWC Spring | WHS — you are reinforcing our reputation and locking in special rates for future meetings, enhancing the overall attendee experience.